Notice procedure

A defined response protocol for every matter.

The office keeps the contractual basis, response window, and written disposition in one accountable record.

Four stages

From contractual basis to written disposition.

A notice is a formal communication about a stated contractual issue. The recipient may pay, cure, request an authorized resolution, or submit a specific documented position.

Establish the basis

Match the notice to the signed agreement, invoice, statement of work, deliverable, or other controlling record.

State the position

Identify the amount, performance point, deadline, or other contractual issue supported by the matter file.

Receive the response

Pay, complete the available cure, request an authorized resolution, or submit a specific documented dispute.

Record the disposition

Receive written confirmation of payment, cure, settlement, dispute review, or the next authorized step.

Required notice fields

The formal record should be easy to verify.

Matter referenceThe identifier connecting the communication to the agreement and supporting records.
Contractual basisThe clause, invoice, deliverable, deadline, or other record at issue.
Requested actionThe payment, cure, correction, or other contractual response sought.
Response routeThe deadline, contact channel, and available resolution options.

Documented positions

State the precise basis for your position.

Include the matter reference, the provision or calculation you question, the relevant facts, and the supporting record. A precise response can be reviewed against the same agreement and file.

Response protocol